AGM Notice – Muddbunnies Riding Club (BC) – Feb 27th, 2013


AGM ANNOUNCEMENT – Muddbunnies Riding Club (BC)

You are invited to attend the ANNUAL GENERAL MEETING for the Muddbunnies Riding Club (BC) on Wednesday February 27th at the Narrows Pub in North Vancouver, BC.

Are you interested in being a part of the organization of the Muddbunnies?  Consider running for a position on the Board of Directors!  Not interested in organizing, but want to have a say in who does the organizing?  Come out and VOTE!

We will be voting on the following:

1)    Adoption of the 2013 Budget

2)    Motion of Change to the Roles and Responsibilities of the Board Members

3)    Motion of Change to the length of term in office for Board Members

4)    The 2013 Board of Directors!

Over the last couple of years, the board has better defined the Roles and Responsibilities that are a part of the duties of each Exec Member, and thus are putting a motion forward to amend the By-Laws to reflect the newly defined roles.  The following changes are proposed:

AGM Motions


AGM AGENDA – Wednesday Feb 27th, 2013

AGM Agenda



The following are the Roles and Responsibilities of the Board of Directors (should the proposed motions pass) – Consider whether you are interested to be a part of the board in any of these roles:

-Attend meeting on behalf of Muddbunnies such as NBSMA AGM & City meetings-Responsible for all activities of the Muddbunnies

-Delegate tasks as required

-Responsible for Conflict Resolution

-Primary contact for the Board of Directors

-Takes over for President when president is unavailable-Assists in other exec roles where needed and where gaps need to be filled

-Respond to general inquiries sent to the club

-Liaise with the Insurance Company for the Club Policy


– File registrar documents (year end annual reports, changes to directors, if addresses changes, etc)

– Maintain official club documents and binder
– Take/distribute/amend all meeting minutes
– Send reminder to board 4-5 days prior to each board meeting

Director of Sponsorship:
– Actively Pursue Sponsorship/Deals for Club Members
– Secure Pub and Bike Shop Deals
– Post all deals in on the Forum- Liaise with Muddbunnies Corporate for Global Muddbunnies Deals

Director of Communications:
– Generate monthly newsletter for all club members
– Ensure appropriate club representation on Facebook and Twitter

– Ensure information on Club areas of are accurate and up-to-date

– Initiates (e)mail-outs to the membership base when required

-Maintain accurate and up-to-date accounting books
-Report on budget and financial position at monthly exec meetings-Present past year’s financials/highlights at the AGM
-Prepare upcoming annual budget to present at the AGM (to be voted in by members)

-Monitor and reconcile bank account
-Signing authority on bank account (two signatures required)

-Issue cheques for club approved expense
-Manage Paypal account – create payment buttons,  issue refunds, transfer funds to bank account

-Maintain list of User Id’s and passwords that can be  passed on to the next Treasurer



Director of Trail-Days
– Liaise with NSMBA for TAP program
-Organize Muddbunnies Trail days



Director of Rides:
– Recruit Ride Leads/Sweeps
– Organize Ride Leader orientation night (first quarter)
– Organize (minimum 2) Ride Leader development nights (rides with scenarios)

– Organize Season Kick-off Ride (March/April) 



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